Purchase Engineer

Looking for a proactive and detail-oriented Purchase Engineer to manage procurement activities, vendor coordination, and inventory planning.

Key Roles & Responsibilities:

• Negotiations
  • • Floating enquiries, getting quotations and approval of rate from HOD.
    • Negotiate with existing as well as new vendors for better rates, quality products, service norms, credit terms, INCO terms, etc, in coordination with HOD.
    • Define service level agreements for each service provider in coordination with HOD.
    • Making rate contracts with vendors.

• Purchase Function
  • • Ensure invoices received from vendors are submitted to the finance department in time.
    • The timely procurement of material is needed to ensure the smooth functioning of the production department. Turn around time From Purchase Requisition to material in BIN should be optimised.
    • Resolve vendor or contractor grievances and claims.
    • Lead time monitoring of key material and updating the changes in swan.
    • Arranging logistics for material movement.
    • Keep track of non-moving, slow-moving items and submit the report to HOD on a timely basis.
    • Rejection monitoring whether rejection is sent on time to vendor.
    • Procurement of outsourced items as per pre-defined policy.
    • Procure all materials as per the planning meeting and ensure that production targets are not hampered due to material unavailability.
    • Monitoring of stock levels for material procured by you. 
    • Processing vendor advance payment requests and getting them approved from HOD Purchase.
    • Monitor Pending challans on a monthly basis with Accounts and close all pending challans before the 3rd of every month.
    • Actively participate in Planning meetings to be held on Tuesday and Friday of every week.
    • Ensure timely completion of CAPA, on-time receipt of Test certificate, timely receipt of material against advance given to vendor, etc.
    • Ensure timely completion of the discrepancies related to PO, invoice, rejection material, etc. 
    • Raise an Engineering deviation note (AUD), take approval from design and submit the same to inward quality.
    • Cost optimization for Domestic & Import transactions (as assigned), eg - freight cost, etc.
    • Cost reduction through item development, payment term improvement, freight cost reduction, MOQ optimization, etc.
    • Co-ordination with vendor, stores & quality for rejection, replacement of material.
    • Ensure timely GRN with respect to PO is happening as per turnaround of time.
    • Timely checking of stores stock & report variance if any.
    • Plan for the receipt of the key materials accordingly in coordination with stores and HOD.

• Vendor Development
  • • Define a strategy for vendor development in coordination with HOD as per company-defined policy.
    • Follow the vendor evaluation system on a regular basis.
    • Revisiting following aspects with existing vendors on a periodic basis after approval from HOD like payment terms, delivery terms, insurance, freight, basic rate, etc.
    • Conduct periodic visits to check facility, housekeeping, capability, capacity, technology, legal compliance, adherence to the safety norms, certifications validity, process controls, quality systems, etc.
    • Analysing the share of business of each vendor.
    • Identifying vendors where the dependability is high and the company has got a risk factor attached and, after discussion with HOD, prioritising the same.
    • Drill down to item/vendor level and define a target for vendor development during a period after discussion with HOD.
    • Coordination  & development with vendor for minor customization.

• Sub-con
  • • Define vendor selection criteria with respect to capacity, capability, quality, logistics, legal compliance, etc as per company defined policy and select vendor accordingly.
    • Conducting periodic audits as per company-defined policy.
    • Review critically - make, buy and sub-con selection based on costs, urgency, and capability criteria.
    • Periodic reconciliation of sub-con material.
    • Debiting the vendor on a timely basis for agreed unexplainable variances.
    • Negotiating payment terms with sub-con for better working capital management.
    • Comply with all documentation with respect to subcon under GST/other acts.
    • Getting stock statements from sub-con at defined levels.
    • Periodic verification of fixed assets and escalating the discrepancies, if any, to management.
    • Act as a single point contact for all payment-related issues.

• System & MIS
  • • Timely submission of MIS report in prescribed format with respect to vendor development initiative taken up, cost reduction initiatives, etc.
    • Use ERP effectively for procurement function.

• Certifications
  • • Follow all compliances with respect to ISO, UL, CE, Safety and other certifications.

• Logistic
  • • Coordinating with the purchase department regarding current and upcoming shipment.
    • Coordinating with Forwarder, courier company’s for freight charges.
    • Verify the checklist as per packing and invoice provided by the purchase department.
    • Continuous follow-up with the forwarder. 

Details:

• Qualification - B.E. Mechanical/Electrical.
• Salary Range- 3 to 4 Lacs CTC.